The UK National Archives published a document, Redaction Toolkit, Guidelines for the Editing of Exempt Information from Documents Prior to Release, "to provide guidance on the editing of exempt material from information held by public bodies." Where computer-generated proportional fonts were used, even more information can leak out of the redacted section in the form of the exact position of nearby visible characters.
The exact length of the removed text also remains recognizable, which may help in guessing plausible wordings for shorter redacted sections. For example, if the black pen or tape is not wide enough, careful examination of the resulting photocopy may still reveal partial information about the text, such as the difference between short and tall letters. This is a simple process with only minor security risks. Alternatively opaque "cover up tape" or "redaction tape", opaque, removable adhesive tape in various widths, may be applied before photocopying. Redacting confidential material from a paper document before its public release involves overwriting portions of text with a wide black pen, followed by photocopying the result-the obscured text may be recoverable from the original. For example, when a document is subpoenaed in a court case, information not specifically relevant to the case at hand is often redacted.Ī heavily redacted page from a 2004 lawsuit filed by the ACLU - American Civil Liberties Union v. Typically the result is a document that is suitable for publication or for dissemination to others rather than the intended audience of the original document. It is intended to allow the selective disclosure of information in a document while keeping other parts of the document secret. Redaction in its sanitization sense (as distinguished from its other editing sense) is the blacking out or deletion of text in a document or the result of doing so. Originally, the term sanitization was applied to printed documents it has since been extended to apply to computer files and the problem of data remanence. When the intent is privacy protection, it is often called data anonymization. When the intent is secrecy protection, such as in dealing with classified information, sanitization attempts to reduce the document's classification level, possibly yielding an unclassified document. Sanitization is the process of removing sensitive information from a document or other message (or sometimes encrypting it), so that the document may be distributed to a broader audience. If you are asking the Court for permission to submit personal information, or if you are submitting personal information because the court said you could, you can use the Redaction Cover Page form on top of the papers you file with the Court.Removing sensitive information from a document to allow distribution If you think that the judge will not be able to make a fair decision in the case without the CPI, you can ask the court for permission to submit it by making an order to show cause. For example, you might redact a credit card number like this: xxxx-xxx-xxxx-1234. Financial accounts include credit or debit card numbers, bank account numbers, investment account numbers, and insurance account numbers. Financial account numbers are redacted by leaving out everything but the last four numbers.For example: North West might be redacted as N.W or N- W. Children’s names are redacted by leaving out everything but the child’s initials.Dates of birth are redacted by leaving out everything but the year.Taxpayer ID numbers, social security numbers, and employer ID numbers are redacted by leaving out everything but the last four numbers.Here is the list of the CPI to redact and how to redact it: This information is called confidential personal information or CPI. The Court wants you to leave out private information about yourself and others when you file your papers. violation of a city, town or village ordinance.Also, papers do not have to be redacted in the following types of cases: The rules do not apply to Family, Criminal or Surrogate’s Court cases. Redaction rules apply to Supreme, County, District, City, Civil, Town, and Village Courts. Read the City, Civil, District and Justice Court Rules. The court system does not want the public to see your court papers so some courts have rules that tell you to edit out personal information before filing your papers with the court.
Anybody can search the court system online and see the court papers submitted in a case, except papers sealed or restricted by law or court order.
Redaction Rules for Confidential Personal InformationĬourt papers are public records.
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